Reviewer invitation, linking a prospective reviewer to a review request
Description; Aperture would like to invite reviewers to peer review manuscripts in Kotahi. In most cases, reviewers won’t be registered in the system. This feature should leverage the email notification subsystem to send an email notification to a prospective reviewer inviting her/him to accept a review.
Workflow;
- HE captures the prospective reviewer's name, surname and email address
- HE navigates to the research object control panel>notifications and selects ‘new user’ (or chooses a user from the dropdown menu) and ‘Invite reviewer’ email notification template
- HE populates ‘name’ and ‘email address’ fields and clicks ‘Notify’
- New user (reviewer) opens the email notification in their preferred email service provider (Gmail, Outlook etc.)
- Reviewer reads contextual information; manuscript title, abstract or other relevant metadata
- Reviewer has the option to ‘Accept’ or ‘Reject’ from within the email template.
- On ‘Accept’ a reviewer is redirected to Kotahi login page - they will be required to have an ORCID account to log in
- Reviewer will be presented with the ‘My profile page’ and have the opportunity to modify their personal details
- Reviewer will navigate to the Dashboard and see the review listed under ‘My Reviews’
- Clicking on ‘Do review’ leads to the Review page where the peer review will be captured (as per current state)
- On ‘Reject’ updates the system that the review has been declined (rejected), and the user is redirected to the Kotahi 'declined invitation landing page
- The user will have the option to provide feedback and/or opt out of future communication
Acceptance criteria;
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an editor should be able to select 'Reviewer invitation' email template from the control panel>workflow>notifications>notification. A user should be able to accept a review from a link embedded in the generic/customised email template. This action marks the review as 'accepted' in Kotahi. -
A user should be able to decline an invitation to review from a link embedded in the generic/customised email template. This action marks the review as 'declined' in Kotahi. -
On 'decline' action user should be directed to the 'declined landing page' where they have the option to provide feedback and/or opt out. -
A record of reviewers who have declined an invitation should be displayed in the Control panel>workflow>reviews. -
Genric email template content reference guide