diff --git a/packages/component-helper-service/src/services/User.js b/packages/component-helper-service/src/services/User.js
index 1878092704ad027560176e161e3a526367ea3363..821528b4290bdb7baa2883615b64bca1b7b77f1f 100644
--- a/packages/component-helper-service/src/services/User.js
+++ b/packages/component-helper-service/src/services/User.js
@@ -64,6 +64,13 @@ class User {
     return eics
   }
 
+  async userIsAdmin(user) {
+    const { UserModel } = this
+    const users = await UserModel.all()
+    const admin = users.filter(user => user.admin)
+    return user === admin[0].id
+  }
+
   async updateUserTeams({ userId, teamId }) {
     const user = await this.UserModel.find(userId)
     user.teams.push(teamId)
diff --git a/packages/component-manuscript-manager/src/routes/fragments/notifications/notifications.js b/packages/component-manuscript-manager/src/routes/fragments/notifications/notifications.js
index bc2841276ba9300ce4c39b51068989b5b879b0ce..e37133b841c87adcd4b084dc152b959cec912aa6 100644
--- a/packages/component-manuscript-manager/src/routes/fragments/notifications/notifications.js
+++ b/packages/component-manuscript-manager/src/routes/fragments/notifications/notifications.js
@@ -1,5 +1,5 @@
 const config = require('config')
-const { get } = require('lodash')
+const { get, isEmpty } = require('lodash')
 const Email = require('@pubsweet/component-email-templating')
 
 const {
@@ -55,6 +55,11 @@ module.exports = {
 
   async sendAuthorsEmail({ baseUrl, fragment, UserModel, collection }) {
     const fragmentHelper = new Fragment({ fragment })
+    const collectionOwners = get(collection, 'owners')
+    const userHelper = new User({ UserModel })
+    const adminOwner = collectionOwners.find(owner =>
+      userHelper.userIsAdmin(owner),
+    )
     const handlingEditor = get(collection, 'handlingEditor')
     const parsedFragment = await fragmentHelper.getFragmentData({
       handlingEditor,
@@ -142,8 +147,7 @@ module.exports = {
         })
         email.content.ctaText = 'CONFIRM ACCOUNT'
       }
-
-      return email.sendEmail()
+      if (isEmpty(adminOwner)) return email.sendEmail()
     })
   },
 }
diff --git a/packages/component-user-manager/src/routes/fragmentsUsers/emails/notifications.js b/packages/component-user-manager/src/routes/fragmentsUsers/emails/notifications.js
index 5e22345f88d873591ff1ab5a342d2e77f4b9444a..62945ecad929b3849d506e211f40af8b8bee789e 100644
--- a/packages/component-user-manager/src/routes/fragmentsUsers/emails/notifications.js
+++ b/packages/component-user-manager/src/routes/fragmentsUsers/emails/notifications.js
@@ -5,11 +5,7 @@ const unsubscribeSlug = config.get('unsubscribe.url')
 const { name: journalName, staffEmail } = config.get('journal')
 const Email = require('@pubsweet/component-email-templating')
 
-const {
-  User,
-  services,
-  Fragment,
-} = require('pubsweet-component-helper-service')
+const { services, Fragment } = require('pubsweet-component-helper-service')
 
 const { getEmailCopy } = require('./emailCopy')
 
@@ -26,10 +22,12 @@ module.exports = {
       handlingEditor: collection.handlingEditor,
     })
 
-    const userHelper = new User({ UserModel })
-    const eicName = await userHelper.getEiCName()
+    const titleText = `The manuscript titled "${title}" has been submitted to ${journalName} by Editorial Assistant.`
 
-    const titleText = `The manuscript titled "${title}" has been submitted to ${journalName} by ${eicName}.`
+    const { paragraph, ...bodyProps } = getEmailCopy({
+      emailType: 'submitting-author-added-by-admin',
+      titleText,
+    })
 
     const email = new Email({
       type: 'user',
@@ -43,17 +41,20 @@ module.exports = {
         signatureJournal: journalName,
         subject: `Manuscript submitted`,
         ctaLink: services.createUrl(baseUrl, ''),
+        paragraph,
         unsubscribeLink: services.createUrl(baseUrl, unsubscribeSlug, {
           id: submittingAuthor.id,
           token: submittingAuthor.accessTokens.unsubscribe,
         }),
       },
+      bodyProps,
     })
 
     if (!submittingAuthor.isConfirmed) {
       email.content.ctaLink = services.createUrl(baseUrl, resetPath, {
         email: submittingAuthor.email,
-        title: submittingAuthor.title,
+        title: submittingAuthor.title.toLowerCase(),
+        country: submittingAuthor.country,
         firstName: submittingAuthor.firstName,
         lastName: submittingAuthor.lastName,
         affiliation: submittingAuthor.affiliation,
@@ -62,7 +63,7 @@ module.exports = {
       email.content.ctaText = 'CONFIRM ACCOUNT'
     }
 
-    const { html, text } = email.getNotificationBody({
+    const { html, text } = email._getNotificationBody({
       emailBodyProps: getEmailCopy({
         emailType: 'submitting-author-added-by-admin',
         titleText,